Windows must be exited before the computer is switched off. Failure to do this will cause disk problems which may damage the computer, and your work.
In order to quit Windows:
Although the chance of losing a file is small, it is a good idea to split your documents into small files. Then, if you do lose or damage a file, only a small amount of work will be affected. For instance, you might save each chapter of a thesis as a separate file, rather than having the whole dissertation stored in one file. The added advantage of this is that the computer works faster (word processors are slowed-down by big files). Of course, you should always keep multiple copies of your files as backups, anyway.
Another suggestion is to keep your statistics (SPSS) files on a separate disk to your document (Word) files. Although a little inconvenient if you run SPSS and Word together, keeping the files on different disks will protect each set of files from problems that the other set might suffer. For instance, if SPSS crashes and damages your statistics files, at least your Word files will be safe, and vice versa.
In simple terms, try not to store all your eggs in one basket!
In the past, many students have lost hours of work because they didn't keep up-to-date copies of their files on separate disks. The problems were usually consistent:
A good strategy is to use one floppy for working on (the working-disk) and keep at least one back-up disk with up-to-date copies of the files on your working-disk. Every time you update a file on your work-disk, copy it to your back-up disk. (See the note below for instructions on making back-up copies.)
When departmental PCs are serviced, we may have to delete any unnecessary files on them. You are welcome to store files on the hard disks, but please, never use a departmental computer's hard disk for backing-up your files, as the files may not be available when you need them. Always save your files on your own floppy disks. Try not to store your backup disks in the same physical location as your working disks, if the working disks are lost or damaged, thebackups will suffer the same fate.
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Content last updated: 2003-09-23